Job Description

Job Description

Job Description

Sanford Burnham Prebys is much more than a research facility and hub for innovation; it’s a vibrant global community of talented scientists and researchers from over 30 countries. This worldwide representation enriches our perspectives and enhances our creative approach to solving complex scientific challenges.

We strive to be leaders not only in biomedical research but also in creating an environment where excellence thrives through collaboration across cultures and backgrounds. Our mission is to advance the biomedical sciences by cultivating the next generation of scientific leaders, providing meaningful opportunities for researchers of all backgrounds to learn, innovate, and make breakthrough discoveries that improve human health.

Together, we translate science into health.

The duties and responsibilities contained in the job description are intended to be examples of the accountabilities for which the person in the position will demonstrate competency through performance. The job description is not intended to be an all-inclusive list. Duties and responsibilities are subject to change and other duties may be assigned as necessary.

Position Summary:

Under the direction of the Sr. Manager in the Sponsored Research Office (SRO), the Sponsored Research Administrator (SRA) is responsible for managing and overseeing pre-award and non-financial post-award administration of externally funded research and sponsored projects, providing timely, high-quality, and coordinated services to Sanford Burnham Prebys faculty, researchers, and administrators. The SRA plays a critical role in supporting research infrastructure, ensuring compliance with institutional policies and sponsor requirements, and facilitating the acquisition and management of sponsored funding.

Duties and Responsibilities:

Pre-Award:

• Assist faculty and researchers with the preparation and submission of proposals, including the development and review of budgets and justifications, ensuring accuracy and compliance with sponsor and institutional policies.
• Coordinate with departments and other institutional offices to obtain necessary approvals.
• Create and maintain accurate system records for all sponsored research activities to ensure data integrity, compliance, and effective reporting.

Post-Award (Non-Financial):

• Review terms and conditions for acceptance of grants, contracts, and subcontract awards.
• Draft and issue subaward agreements under Institute prime awards and coordinate with subrecipient institutions as needed.
• Monitor project activities throughout the life of the award, including Just-in-Time (JIT), annual reports, and closeout documentation.
• Coordinate non-financial award actions, including no-cost extensions, scope changes, and re-budgeting.
• Serve as a liaison between principal investigators, finance, and sponsors for post-award matters, including award negotiations and administrative actions.

Compliance & Training:

• Maintain current knowledge of federal, state, sponsor-specific, and institutional policies.
• Provide training and guidance to faculty and staff on policies and procedures.
• Participate in audits and assist in addressing any related findings.
• Perform other related tasks, duties and responsibilities as required, assigned or directed.

Minimum Qualifications:

Education:

• Bachelor's degree in business, public administration, research administration, or related field. Master’s degree preferred.

Experience:

• One (1) or more years’ experience in sponsored research administration.
• Experience in a university, research institution, or non-profit setting.
• Familiarity with federal, state, and private sponsors such as NIH, DoD, CIRM, and Curebound.
• Familiarity with systems such as InfoEd, Grants.gov, eBRAP, Proposal Central, or eRA Commons.

Certifications, Licenses, etc:

• None required, but a Certified Research Administrator (CRA) certification preferred.

Other Knowledge, Skills and/or Abilities:

• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Office, Adobe Acrobat, grant management systems and financial systems.
• Demonstrated knowledge of policies, procedures and regulations of various funding agencies.
• Work independently as well as in a team environment.
• Be responsible and have strong time management skills.
• Able to analyze and resolve issues of moderate complexity.
• Possess strong attention to detail in reviewing documents and policies
• Independent judgment and analytical thinking.
• Effective written and verbal communication.
• Commitment to professional growth and high-quality service.
• The ability to work collaboratively and proactively with faculty and staff.

Supervisory Responsibilities:

• Direct: None
• Indirect: None

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

When working on-site, the work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipment.

If working from home, you are responsible for ensuring a quiet, organized, and comfortable setting, free from significant noise or distractions. This role requires the use of standard home office equipment, including but not limited to computers and phones. As you may be exposed to minimal noise and temperature variations depending on your home setup, it's important to maintain a workspace that supports productivity and well-being. Reliable internet connectivity and a suitable workstation are essential to fulfill job responsibilities effectively.

Physical Requirements:

Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential functions.

Location: This position offers a flexible hybrid/remote work arrangement. Candidates must be willing and able to work onsite in San Diego, CA occasionally as needed.

Compensation: The expected hiring range for this position is $60,848.00 - $76,060.00/year commensurate with experience.

We welcome talented individuals of all backgrounds regardless of gender, sex, religion, race, national origin, citizenship, age, disability, perceived disability, pregnancy, pregnancy-related condition, reproductive health decisions, sexual orientation, gender identity, gender expression, genetic information, HIV/AIDS, marital status, covered veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. We are proud to be an equal employment opportunity employer.

As part of this commitment, Sanford Burnham Prebys Medical Discovery Institute will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact our HR Partners at 858 646 3100 Ext 5127 or via e-mail at accomodations@sbpdiscovery.org

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