Job Description

Job Description

The Office Manager will be responsible for overall day to day operations of Innotech Process Equipment with a focus on efficiency and time management. Role provides direct administrative/office and clerical support to the Innotech Process Equipment team. Duties may be complex in nature and involve access to confidential information requiring integrity and discretion. Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, administering special projects and coordinating business needs. Duties will include standard administrative activities such as typing, calendar coordination and scheduling of meetings (on/off-site), as well as project support for various departments.

Responsibilities:

• Provide office support for Management
• Gatekeeping
• Monitor D&B score
• DOT compliance
• Complete/perform special projects as assigned. Assures that all assigned projects are completed in a timely and efficient manner and appropriate follow-up is performed on all administrative matters.
• Monitor and post on social media account, using Adobe Photoshop when required.
• Research & Plan all EXPO’s both international and domestic
• Complete required paperwork for overseas, Canadian, and/or domestic travel and/or shipments
• Track all incoming parts/equipment, monitor for late shipments, and report missing shipments
• Monitor PO’s for due dates and on-track scheduling
• Project/HR management
• Order parts/equipment as needed
• Monitor, revise, and update all Safety Plan documentations through ISN
• Check first aid boxes weekly, fire extinguishers monthly
• Create/implement weekly Safety briefings
• Compile data and reports for management as requested
• Field emails, coordinate and manage schedules
• Draft agendas and meeting minutes
• Create weekly documents for employees and management
• Draft job descriptions and conduct 1st tier hiring reviews
• Create various types of correspondence
• Other duties as assigned.

Required Skills & Competencies:

• Strong organizational and time management skills; strong attention to detail and analytical/problem solving skills; ability to multi-task.
• Strong computer skills in Microsoft Office (Outlook, Word, Excel, and PowerPoint) –familiarity with email scheduling tools; knowledge of Smartsheet and ISN preferred.
• Excellent written and verbal communication skills.
• Highly resourceful and flexible in accomplishing tasks and solving problems; self-starter.
• Strong initiative and ability to anticipate needs. Strong planning skills.
• Ability to maintain high ethical standards, discretion and confidentiality.
• Exceptional customer service skills with demonstrated experience of being helpful and responsive.
• Strong ability to work with a positive attitude both independently and as a member of a team.
• Ability to work effectively under pressure and/or time constraints yet maintains accuracy in work output.

Required Education & Experience:

• High School Diploma or equivalent – Associate or Bachelor’s degree preferred
• 5+ years of administrative and/or secretarial experience – 7+ years preferred
• Experience providing support in a Manufacturing/Industrial environment preferred.

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